Are you, as an HR leader or manager, ready for the transition to REGES Online? The deadline for enrollment is September 30, 2025. If you’ve postponed reviewing or organizing your employee files, now is the time to act. With HR digitalization becoming mandatory, an HR audit of personnel files is no longer a “nice to have” – it’s a necessity.
Can you be sure your employee records are accurate and complete? Moving to REGES Online means that every error in documentation can lead to penalties from the authorities. A full HR audit of personnel files helps you avoid these risks. Find out how Smartemp can support you.
Are you ready for REGES Online?
REGES Online replaces Revisal and promises efficiency and transparency. However, it also imposes higher standards for data accuracy.
For employers, this means that any missing, incorrect, or inconsistent employee data can have real consequences: failed submissions, or even sanctions during inspections.
That’s why an HR audit is essential before the September 30, 2025, deadline.
Administrative errors are costly
European studies show that 1 in 3 organizations struggle to maintain accurate HR records. In Romania, the challenge is even greater due to frequent legislative changes and the fast pace of digitalization.
Do you recognize any of these issues in your company?
- Incomplete or missing employee files?
- Outdated employment contracts?
- Incorrect or inconsistent data entries?
- Unsigned documents or missing archiving?
All of these can block your transition to REGES Online and expose you to serious risks.
Why is an HR audit of employee files important right now?
Because September 30 is approaching fast – and delays can mean stress, rushed work, and costly mistakes. An HR audit of your personnel files helps you:
- Quickly identify all non-compliances
- Correct and complete employee data on time
- Prepare for REGES Online with confidence
It’s an essential preventive measure for compliance and peace of mind.
What does an HR audit involve?
An audit is not a control. It’s a constructive process of review and improvement. With the help of specialists, you get a clear picture of your HR documentation and concrete solutions for fixing issues.
Smartemp’s HR audit includes:
✔️ Review of mandatory documents in employee files
✔️ Identification of missing or incorrect records
✔️ Ensuring compliance with labor legislation
✔️ Clear recommendations for remediation
The audit is carried out discreetly, quickly, and professionally – tailored to your organization.
Why choose Smartemp?
At Smartemp, we understand that the REGES Online transition can feel overwhelming. That’s why we provide a complete HR services package, so you can focus on your business while we take care of compliance.
✅ HR file audits
✅ Drafting contracts and addenda
✅ Preparing termination decisions and clearance notes
✅ Submitting REGES documentation
✅ Issuing employment certificates
✅ Managing communication with authorities
✅ Ongoing legislative support and assistance
With Smartemp, you gain the confidence that your documentation is in order and your company is legally and operationally prepared.
📩 Request a personalized offer at office@smartemp.ro or call 0738 662 370 to ensure your employee files are fully compliant.
What do you gain from an HR audit?
✅ Avoid penalties and REGES errors
✅ Save time and organize internal documents
✅ Strengthen credibility with authorities
✅ Prepare your company for full digitalization
✅ Benefit from professional support and clear guidance
Sources:
Labour Inspection – REGES Online – official documentation and announcements
Eurofound – Challenges in digitalising HR compliance in EU:
Codul Muncii, Legea nr. 53/2003, cu modificarile si completarile ulterioare
Read also:
https://smartemp.ro/en/2025/05/30/how-seasonal-work-has-changed-2025/
https://smartemp.ro/en/2025/06/11/how-to-shorten-recruitment-time-and-processes/