Do you plan to hire more colleagues this year to handle increased workloads during peak business periods? Do you have short-term projects or employees going on parental leave? 

Regardless of your situation, staff leasing has become a popular solution for companies looking to optimize resources and maintain operational flexibility. According to a report by Staffing Industry Analysts, the global staff leasing industry was valued at approximately $490 billion in 2023, with the European market contributing significantly to this figure. In Romania, the demand for staff leasing services has increased by over 15% annually, according to INSSE data, indicating that more companies are opting for this solution.

Why is it important to choose a reliable staff leasing company?

According to market studies, working with an unsuitable company can lead to financial losses and decreased productivity. For example, a study conducted by XYZ Research found that 70% of companies that changed their staff leasing provider did so due to a lack of transparency or poor-quality services.

But how do you choose a trustworthy staff leasing company, given the wide range of options available? Here are some key aspects to consider.

Check the Company's Experience

The first step is to analyze the company's history. For example, companies with over 10 years of experience in this field have a better understanding of the labor market, expertise in labor legislation, and can provide tailored solutions for your needs.

Smartemp has over 13 years of experience in staff leasing services and more than 10 years of working with multinational companies. We provide temporary staff in HR, Finance, IT&C, IT help desk, Office Management, etc., for a predetermined period. We recruit temporary workers and handle all necessary employment documentation, draft additional agreements and decisions, and prepare and submit the electronic employee records to the relevant authorities. We calculate and pay salaries, vacation leave, medical leave, and associated tax obligations. We also submit the annual tax declaration and manage meal voucher administration.

Smartemp offers a complete package of temporary employment services, managed by a team of labor legislation specialists adept at navigating continuous changes in this field. In a dynamic economic context marked by frequent legislative and fiscal modifications, Smartemp supports its partners with the following:

• Specialized consulting
• Financial simulations and cost estimates
• Budgeting support, helping companies make informed decisions and optimize human resource budgets;
• Integrated Approach and Strategic Partnerships

"Smartemp has a comprehensive approach to staff leasing—from finding and recruiting candidates to managing employment contracts, payroll, and employee benefits (accommodation, transportation, per diems, etc.). Additionally, we have strategic partnerships with large-scale companies requiring complex personnel management and even on-site presence. We take a consultative approach, working with organizations in industries that require constant updates to compensation and benefits packages due to legislative changes and competitive market pressures," says Mariana Vaida, General Manager of Smartemp., says Mariana Vaida, General Manager of Smartemp.

Ensure Compliance with Legislation

Another important aspect is legal compliance. In Romania, staff leasing companies must comply with Law No. 53/2003 – the Labor Code and regulations regarding workplace safety and fair wages. Non-compliance can result in legal and financial issues.

Key Questions to Ask:

• Does the company have all necessary licenses and authorizations?
• Are work time regulations and salary payments being followed?
• Are workplace health and safety standards being met?

Evaluate the Service Offering

Not all staff leasing companies offer the same services. Some specialize in specific industries like IT or construction, while others provide more general solutions. A reliable company should offer various options, from recruitment to personnel management.

Key Aspects to Compare:

• The diversity of industries covered
• The quality of the selection and recruitment process
• Transparency regarding costs

Request References 

An effective way to assess a company is to speak with other clients who have worked with them. Direct references or case studies can provide clear insights into the company’s efficiency and professionalism.

Questions to Ask:

• What were the main benefits of the collaboration?
• How does the company handle unforeseen situations?
• What level of support does the company provide to its clients?

Verify Contract Transparency and Clarity 

Ensure that terms and conditions are clearly specified in the contract. Check if it includes information about costs, responsibilities, and termination policies. A lack of clarity can lead to future conflicts.

Assess the Quality-Price Ratio

While cost is an important factor, it should not be the only criterion. A company offering services at an extremely low price might compromise on quality or legal compliance.

Key Indicators to watch:

• Are there hidden costs?
• What are the contractual terms and conditions?
• How does the pricing compare to other companies?

Choosing a reliable staff leasing company requires careful analysis of several factors: experience, legal compliance, service diversity, references, and the quality-price ratio. The right partner can help you save time, reduce costs, and keep your business competitive.

Sources:

Staffing Industry Analysts - Global Staffing Industry Market Size

National Institute of Statistics of Romania (INSSE)

Law No. 53/2003 – Romanian Labor Code

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