Smartemp – Recruitment Outsourcing

Ai nevoie rapid de angajati temporari, insa procesul dee recrutare si administrare a acestora ti se pare complicat? Do you need temporary workers fast, but find the recruitment and management process too complex? Perhaps you have an urgent project to deliver. Or maybe you're looking to expand your team without the hassle of administrative burden or legal risks. Whatever the situation, workforce leasing through SMARTEMP gives you exactly what you need: maximum flexibility and streamlined processes.

✔️ No paperwork headaches
✔️ No payroll or staff administration stress
✔️ No hidden costs

To ensure a smooth start from the very first interaction, it’s essential that your initial discussion with a SMARTEMP representative is as clear and efficient as possible.

At SMARTEMP, we believe that successful partnerships always begin with a solid understanding of your specific needs. In this article, George Georgescu – HR Business Development Manager – shares what you should prepare before meeting with our team.

What You’ll Learn From This Article:

✅ What You’ll Learn From This Article:

✅How the staff leasing process works, step-by-step

✅The key criteria for calculating personnel leasing costs

✅ How long the recruitment process takes for temporary staff

✅The clear benefits of working with SMARTEMP and how we stand out from other providers

✅How we collaborate with large companies requiring complex workforce management

George Georgescu - Smartemp — George Georgescu, SMARTEMP HR Business Development Manager.

What Information Should a Company Provide When Requesting a Consultation With SMARTEMP SA?

In today’s ever-changing economic landscape, companies need flexible and efficient workforce solutions. Personnel leasing services offer exactly that – flexibility, speed, and full legal compliance. At SMARTEMP SA, every collaboration begins with a discovery meeting, allowing us to understand each partner’s unique requirements and deliver tailor-made solutions.

To make this meeting as effective and results-oriented as possible, it's important for the company to come prepared with the following:

Company Profile

Understanding your business sector, core values, and operations helps us identify the right candidates for your organization.

Key questions:

What is your primary field of activity?
How many employees do you currently have?
Are there plans for expansion or new projects?

Staffing Needs

The clearer the needs, the faster and more effectively we can respond with a tailored proposal.

Key questions:

How many employees are needed?
What type of roles are required: unskilled labor, technical staff, administrative personnel, etc.?
Which positions are targeted, with short role descriptions
The exact location of the workplace
Work schedule: shifts, hours, weekend availability requirements

Recruitment Timeline & Duration

It’s essential to understand the urgency of your project.

Information Required from Employers:

When should the new staff start?
What’s the estimated duration of the collaboration?
Are there options to extend or scale the project?

Working Conditions & Employee Offer

The quality of the leasing service also depends on how attractive the offer is for candidates.

We ask:

What is the proposed net or gross salary?
What benefits are offered? (meal vouchers, transport, accommodation, bonuses)
Information about the working environment (safety, space, equipment)

Ideal Candidate Profile

To ensure accurate selection, we need to understand your expectations clearly.

Useful details:

Required experience level
Specific qualifications or education
Language requirements (if any)
Soft skills (punctuality, attention to detail, stress tolerance, etc.)

Legal & Budgetary Aspects

A transparent partnership includes an open discussion about contracts and budgets.

Let’s talk about:

Budget allocated for staffing services
Preferred type of service contract

At SMARTEMP SA, we don’t just provide staff – we deliver solutions. Each collaboration starts with a deep understanding of your needs. With the right preparation, the initial meeting becomes the foundation for a strong, long-term partnership where we deliver quality, efficiency, and full legal compliance.

leasing de personal

What Does a Collaboration With SMARTEMP Look Like?

Working with SMARTEMP SA goes beyond just supplying workers. We are a trusted partner, fully responsible for all administrative, legal, and logistical aspects of employing and managing temporary staff. Our structured processes, clear communication, and flexibility ensure that every project runs smoothly and efficiently.

Our Services Include:

Customized Initial Advice

We analyze your company’s specific needs
We recommend the optimal strategy for recruitment and staff leasing

Fast Recruitment & Selection

Access to a large database of Romanian candidates
Careful selection based on your criteria
Interviews, testing, and background checks handled by our team

Legal Employment Through SMARTEMP

Employment contracts signed directly with SMARTEMP SA
We manage the full legal package: insurance, contributions, REVISAL, HR files
Complete HR administration: attendance, leave tracking, evaluations

Staff Placement & Onboarding

We provide initial training and support integration into your team

Ongoing Assistance

A dedicated SMARTEMP consultant manages the partnership
Fast responses to all needs: replacements, team adjustments
Periodic reports, audit support, and solutions for unexpected situations

How Does the Collaboration Start?

Advice & Proposal

We meet to understand your needs
We send a customized offer that fits your budget and industry specifics.

Signing the Collaboration Agreement

The contract clearly defines all terms: services, pricing, duration, responsibilities.

Recruitment Process Begins

We start candidate selection immediately, adhering to agreed timelines.

Staff Placement & Work Commencement

Staff are deployed on-site as scheduled.
What Happens During the Collaboration?

Possible Scenarios and Our Approach:

Employee not adapting? We quickly replace them at no extra cost.
Unexpected workload spike? We supplement your team as needed.
Schedule or task changes? We adjust contracts and inform staff accordingly.
Labor inspection or internal audit? We provide all necessary documentation.

Partnering with SMARTEMP SA means more than outsourcing – it means building a reliable, performance-driven collaboration. We take care of recruitment, admin, and support so you can focus on your core business.

Request a customized offer at office@smartemp.ro

How Do We Manage Complex Workforce Projects for Larger Companies?

When working with large organizations, advanced coordination, fast responsiveness, and robust operational systems are essential. SMARTEMP SA is equipped to deliver large-scale staffing solutions with full control over every stage – from mass recruitment to daily performance monitoring.

What’s Different in Large-Scale Projects?

We manage not just personnel delivery, but the coordination of a dynamic, complex system:

Dozens or hundreds of employees at multiple sites or shifts
Strict safety, productivity, and compliance standards
Integration into complex production or logistics flows
Dedicated coordination and reporting teams

Our Approach:

Advanced Planning & Dedicated Team

Detailed planning with the client (schedule, volumes, goals)
Project Manager and SMARTEMP coordination team assigned

Mass Recruitment Tailored to Client

Multiple sourcing channels: online, local networks, recruitment partners
Hiring and integration sessions

Daily Operational Coordination

Digital or client-specific time-tracking systems
Monitoring of employee performance and conduct

Real-Time Reporting & Analysis

Regular updates on attendance, turnover, and performance
Full transparency: legal docs, KPIs, cost updates
Participation in client meetings if required

Scalability & Continuous Adaptation

We can scale teams up/down based on operational needs
Staff redeployment possible across sites or roles
Support offered if the client wishes to retain part of the temporary workforce

Why Do Large Companies Choose SMARTEMP SA?

Logistical and operational capacity for large-scale projects
Full responsibility: recruitment, legal, integration, support
Fast response time
Clear reports and data-driven decision making
Contractual flexibility and adaptability to on-the-ground realities

How Is the Cost of Staff Leasing Calculated?

The cost of leasing services is based on objective factors, and at SMARTEMP SA, we prioritize complete transparency. Every quote reflects market conditions, client needs, and legal obligations – so you know exactly what you're paying for.

What Does the SMARTEMP Rate Include?

The monthly per-employee rate covers:

Gross salary

Negotiated Based on Client Requirements and Labor Market Conditions
Complies with the minimum wage or agreed salary scale

Social contributions and taxes (pension, health, labor insurance, income tax)

Fully paid by SMARTEMP SA as the legal employer
Ensures full compliance with labor legislation

Administrative and Operational Costs

Management of personnel files, REVISAL, contracts, timesheets
HR, payroll, and legal support teams

Recruitment and selection services

Costs related to job ads, interviews, pre-selection, onboarding

Coordination and ongoing assistance during collaboration

Project manager, reporting, staff replacements

What Factors Influence the Pricing Level? Tariful variaza in functie de mai multi factori, care sunt discutati deschis inca de la prima intalnire:

Type of position:
Skilled or technical roles involve higher costs (more complex salaries and selection processes)
Number of employees:
For large volumes, discounts may apply due to economies of scale
Project duration:
Long-term collaborations allow cost optimization
Worksite location:
Remote or high-cost areas involve additional expenses
Work shift:
Night shifts or weekend work are compensated differently

How Do We Build a Price Offer?

We collect essential details: roles, headcount, duration, schedule, location
We agree on proposed salaries
We calculate all legal and operational costs
We provide a clear, detailed, and tailored offer.

The SMARTEMP offer is 100% free of hidden costs and can be adjusted along the way, depending on the project's development.

smartemp

How Long Does the Recruitment Process Take?

Recruitment duration varies by project, but SMARTEMP SA is committed to delivering fast, efficient results without compromising quality. With a vast candidate network and experienced recruiters, we can handle both urgent and large-scale needs on short timelines.

Average Recruitment Times:

Standard Requests (5–20 unskilled workers, accessible location): 5–10 business days
Medium Requests (20–50 workers, multiple shifts, basic skills): 10–20 business days

What Affects Recruitment Timelines?

Job profile – Unskilled roles are filled faster; skilled ones need more screening.
Headcount – Large volumes require additional logistics
Location – Remote areas or limited transport/accommodation slow down recruitment.
Work conditions – Better compensation and schedules attract faster candidates

How Do We Deliver Fast Results?

Nationwide active candidate pool
Ongoing recruitment campaigns for existing clients
Fast-track methods: phone/video interviews, digital onboarding.
A wide range of sources: online, local networks, referrals

When and What Information Do Employers Receive About Candidates?

At SMARTEMP SA, we ensure structured, transparent, and timely communication. Employers always stay informed without being overwhelmed.

When does the employer receive information about the candidates?

1. After SMARTEMP’s internal selection process

As soon as we select the right candidates and they confirm their interest in the collaboration, we send the final profiles to the client for validation (if desired).

2. At least 24–48 hours before the activity starts

We send a complete list of confirmed individuals, their schedule, and assigned work shift.

3. In real time, for projects with continuous rotation or replacements

The client receives daily or weekly updates with team status, replacements, attendance, etc.

What information does the employer receive?

Depending on the project and job type, the information may include:

Identification details: Full name, age
Professional profile: Relevant prior experience, skills, qualifications
Availability: Start date, assigned shift, duration of availability
Medical/legal status: Work fitness confirmation (medical clearance), criminal record (on request)
Internal feedback: Interview observations, motivation level, punctuality

All information is collected with the candidate’s consent and shared in accordance with data protection legislation (GDPR).

What options does the client have?

May request to interview candidates directly (in person, online, or by phone) for extra control
May delegate the full selection process to SMARTEMP, with confidence that we deliver the required profiles and only the final list is shared
May request regular reports if the project involves rotation, fluctuation, or performance evaluation

What happens if a candidate quits after two weeks?

In today’s labor market, staff turnover is inevitable—especially in sectors like manufacturing, logistics, or retail. What sets SMARTEMP SA apart is the way we handle these situations so that the client’s operations remain unaffected.

We have a clear replacement policy

If a temporary employee leaves within the first few weeks, SMARTEMP SA:

Replaces the candidate free of charge, as quickly as possible
Offers an alternative from our active candidate database
Handles all communication and logistics involved

What guarantees do we offer?

Guaranteed replacement period. Depending on the contract, we offer guarantees for a set period (e.g., 15 or 30 days), during which we ensure immediate replacement of any departing staff.
Reporting the reason for departure.
We analyze and share the reasons for leaving (whether internal, personal, or organizational) so the client can adjust working conditions or the target profile if needed.

Why do candidates sometimes leave?

Even with careful selection, reasons may include:

Personal reasons (family, health, relocation)
Difficulty adapting to the work pace or team
Misalignment between expectations and reality on-site

To reduce these risks, the SMARTEMP team:

Provides detailed briefings to candidates before client assignment
Conducts structured interviews and tests for genuine motivation
Maintains constant contact with employees during the first weeks

What is SMARTEMP like as a staff leasing provider? What sets us apart?

In a competitive market where many agencies promise “quick and flexible solutions,” SMARTEMP SA has chosen a different path: long-term reliability, genuine partnerships, and full quality control. We don’t just deliver personnel — we deliver stability, adaptability, and respect.

We stand out through a personalized approach

We don’t apply “standard formulas.” Each client gets:
A dedicated consultant who understands the specifics of the company and industry
A recruitment strategy tailored to their needs (volume, skills, location)

We rely on fast and high-quality recruitment

We respond quickly
We carefully select candidates, prepare them, inform them, and support them throughout the collaboration. Response time is short, and our retention rate is above the market average. Timpul de reactie este redus, iar rata de retentie este peste medie in piata.

We offer real nationwide coverage

We have the capacity to source staff from all regions of the country.

We operate with complete transparency

Every cost is explained, justified, and calculated in full compliance with the law.
We fully respect the Labor Code and all fiscal obligations.
We don’t operate “under the table” and never promise what we can’t legally deliver.

We ensure continuous support and rapid response

We are available to both clients and employees every working day — and during weekends for critical projects.
We manage replacements, fluctuations, and emergencies without disrupting the client’s operations.
We provide reports, updates, and ongoing consultancy.

We build partnerships, not transactions

We have clients who have worked with us for over 10 years.
We continuously adapt to changes within their companies — new projects, expansions, relocations, or legislative shifts.
We’re there — even when no invoice is issued.