{"id":3725,"date":"2025-10-20T12:26:22","date_gmt":"2025-10-20T12:26:22","guid":{"rendered":"https:\/\/smartemp.ro\/?p=3725"},"modified":"2026-05-05T15:38:38","modified_gmt":"2026-05-05T15:38:38","slug":"costs-in-business-how-to-optimize-them","status":"publish","type":"post","link":"https:\/\/smartemp.ro\/en\/2025\/10\/20\/costs-in-business-how-to-optimize-them\/","title":{"rendered":"How to Invest Your Budget Efficiently and Save Money in Business \u2013 While Keeping People Motivated"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">2025 is shaping up to be a year of business caution. You may have already reduced the number of jobs or cut personnel expenses, and your main challenge now is figuring out how to achieve more with less in the current climate. You\u2019re probably asking yourself: how can I maintain the optimal number of employees when business activity grows\u2014without creating long-term costs?\n<br>\n<br>\nStart by gathering insights and learning from other employers who are in the same position. Discover their solutions at the HR Insights Forum 2025!<br \/>\n<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\">Cel mai recent raport HR Insights, realizat de Asociatia Furnizorilor de Servicii de Resurse Umane (AFSRU) arata ca <\/span><b>prioritatile in business<\/b><span style=\"font-weight: 400;\"> pentru top si middle manageri, dar si pentru specialisti sunt: adaptarea la noile conditii ale mediului economic (58%), digitalizarea proceselor\/implementarii AI (53%) si viteza de adaptare la nevoile de schimbare ale clien\u021bilor (50%).\u00a0<\/span><\/p>\n<p><b>Care sunt cele mai mari provocari in business?<\/b><span style=\"font-weight: 400;\"> Implicarea si motivarea angajatilor (63%), retentia (54%) si achizitia de talente (54%).<\/span><b> Ce solutii au companiile pentru a acoperi nevoia de personal temporar? <\/b><span style=\"font-weight: 400;\">39% dintre companii folosesc resurse interne, iarr 31% &#8211; recomand\u0103ri interne. Doar 24% dintre companii lucreaza cu un agent de munca temporara in 2025, conform raportului HR Insights.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In this context, where employers are searching for ways to adapt to the economic environment while keeping teams motivated, key questions arise:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">What solutions can help you optimize business costs?\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">How can you keep people motivated when budgets shrink?\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">What does Generation Z expect from their future employers?\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">And what should HR\u2019s role be in this new reality?<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><\/li>\n<\/ul>\n<p class=\"translation-block\">These are some of the questions Mariana Vaida, CEO of Smartemp, answered in an interview ahead of the HR Insights Forum.<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-3739\" src=\"https:\/\/smartemp.ro\/wp-content\/uploads\/2025\/10\/Mariana-Vaida-CEO-Smartemp-746x1024.jpg\" alt=\"Mariana Vaida - CEO Smartemp\" width=\"477\" height=\"655\" srcset=\"https:\/\/smartemp.ro\/wp-content\/uploads\/2025\/10\/Mariana-Vaida-CEO-Smartemp-746x1024.jpg 746w, https:\/\/smartemp.ro\/wp-content\/uploads\/2025\/10\/Mariana-Vaida-CEO-Smartemp-218x300.jpg 218w, https:\/\/smartemp.ro\/wp-content\/uploads\/2025\/10\/Mariana-Vaida-CEO-Smartemp-768x1055.jpg 768w, https:\/\/smartemp.ro\/wp-content\/uploads\/2025\/10\/Mariana-Vaida-CEO-Smartemp-9x12.jpg 9w, https:\/\/smartemp.ro\/wp-content\/uploads\/2025\/10\/Mariana-Vaida-CEO-Smartemp.jpg 833w\" sizes=\"auto, (max-width: 477px) 100vw, 477px\" \/><\/p>\n<p>&nbsp;<\/p>\n<h2><b>How can companies reduce costs without letting people go?<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">When I speak with production or retail managers, the first thing they often tell me is: \u201cWe can\u2019t cut costs anymore without affecting our people.\u201d This reflects the pressure many businesses are under\u2014but the truth is, there are solutions. They require flexibility, not austerity.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">We\u2019re seeing growing pressure on budgets, especially in industries with thin margins\u2014such as retail, logistics, manufacturing, agriculture, and HoReCa. In this context, companies must find ways to reduce costs without hurting team performance or morale.\u00a0<\/span><\/p>\n<p class=\"translation-block\">One of the most effective strategies is outsourcing administrative processes, like payroll and personnel administration. By externalizing these activities, organizations can achieve real savings and focus internal resources on strategic initiatives.<\/p>\n<p><span style=\"font-weight: 400;\">The PwC \u201cWorkforce Expectations and Challenges Romania 2024\u201d report shows that digitalization and outsourcing HR administration can reduce recurring costs by 20\u201325%. This isn\u2019t just theory\u2014we\u2019ve seen clients significantly cut administrative expenses and speed up new-hire integration. Managers felt the difference immediately: less bureaucracy and more focus on customers.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Similarly, digitalizing repetitive HR processes\u2014such as time tracking, electronic signatures, or onboarding platforms\u2014saves time and reduces errors. The McKinsey HR Monitor 2025 report found that companies that digitalize HR workflows cut unproductive time by up to 30% and enhance employee experience.<\/span><\/p>\n<p class=\"translation-block\">To optimize recruitment and personnel management costs, Smartemp launched Smartemp FlexWork \u2013 a complete solution that covers all stages of temporary employment. We provide support for both employers and employees. We start by publishing and promoting the job post, screening CVs, and conducting interviews. Then we present employers with the most suitable candidates.<\/p>\n<p><span style=\"font-weight: 400;\">Once candidates are selected, we handle all administrative aspects: drafting and managing employment contracts, providing legal advice, assisting with contract extensions or permanent employment transitions. We also support onboarding, ensuring new employees integrate smoothly. Each person receives information about company policies and procedures, access to a dedicated HR line, and continuous monitoring from our Smartemp team throughout the collaboration.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In addition to these included services, FlexWork offers extra benefits to employers: a free digital guide on managing temporary employment legally, a 10% discount on administrative costs for long-term contracts (minimum 10 employees), and a \u201cTry &amp; Hire\u201d option that allows a temporary collaboration to become a permanent one. Upon request, we can also provide feedback reports or operational training for temporary staff.<\/span><\/p>\n<p class=\"translation-block\">However, cost optimization is not only about HR management. More and more companies are discovering that partnerships\u2014with other firms, employees, suppliers, or customers\u2014can become powerful sources of efficiency and growth.<\/p>\n<p><span style=\"font-weight: 400;\">A recent example: a coffee shop chain partnered with a travel company to offer themed vacation experiences directly in caf\u00e9s. This model expands the business, reduces marketing costs, and strengthens customer loyalty. That\u2019s the essence of the new economy: partnership as a tool for efficiency.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Another solution is workforce flexibility. Instead of layoffs, companies can adopt flexible models\u2014temporary work, part-time, or freelancing\u2014which allow cost adjustments based on activity levels. In seasonal industries, these solutions are balancing tools, not compromises.<\/span><\/p>\n<p>&nbsp;<\/p>\n<blockquote><p><em><strong>Optimizing costs doesn\u2019t mean cutting\u2014it means allocating resources intelligently. Investing in people, technology, and partnerships drives long-term efficiency and stability.<\/strong><\/em><\/p><\/blockquote>\n<h2><b>Is employee development the smart investment that turns cost optimization into business growth?<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Companies that reinvest savings into internal training, digital upskilling, or well-being programs achieve not only financial stability but also sustainable performance. Budget pressure is intense right now, but success no longer comes from cost-cutting. It comes from learning, collaboration, technology integration, and the ability to build strong partnerships\u2014between companies, employers and employees, brands and clients.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><b>How can companies develop internal talent and integrate new graduates?<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Many employers say, \u201cWe can\u2019t find people, but we can\u2019t keep raising salaries either.\u201d I tell them there are two clear directions.\n<br>\nFirst, invest in the people you already have. Studies show that 87% of employees are willing to adapt and want to learn new things. Internal development reduces recruitment costs and improves retention because people stay where they see a clear career path. We\u2019ve seen this in action\u2014warehouse employees trained for supervisory roles reduced costs and increased loyalty.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Practical approaches like cross-training and internal rotation programs allow employees to learn multiple roles within the company, filling temporary needs without external hires. Internal mentoring also works naturally: senior staff train new colleagues, transferring know-how. It\u2019s a low-cost, high-impact solution that accelerates integration and fosters a stronger culture.\n<br>\nDigital learning, through short, modular courses integrated into daily work, is another efficient method\u2014low cost, big impact on skills and motivation.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The second direction is integrating young graduates. Many employers fear they lack experience, but they often forget that young people bring enthusiasm and lower salary expectations. If we train them from the beginning in our culture, we have a real chance to retain them long-term.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Structured internship programs with clear outcomes are essential. It\u2019s not enough to just bring in interns\u2014you need a training plan, a mentor, and a post-program development path. On average, companies applying this approach achieve retention rates above 60%.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Partnerships with universities and technical schools are equally valuable\u2014they build a long-term talent pipeline. In some cases, it\u2019s worth investing in scholarships, equipment, or teacher mentoring. \u201cTrain &amp; Hire\u201d programs work simply: companies fund short 1\u20133 month training programs and then hire the trained young people. It\u2019s a small investment with big retention results.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Generation Z learns quickly but needs flexibility. That\u2019s why combining digital microlearning with hands-on sessions or shadowing accelerates adaptation and reduces onboarding time by 30\u201340%.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Creating a feedback and mentoring culture is essential. Young people value regular feedback even more than their starting salary. Monthly feedback sessions and access to a mentor increase engagement and loyalty. Additionally, offering meaningful benefits\u2014access to online courses, transportation passes, volunteer programs, or flexible schedules\u2014matters deeply when they choose a job.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><b>What does Generation Z expect from their future jobs?<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Young people seek purpose and balance, not just pay. They want jobs that align with their values and allow work-life balance. They\u2019re big fans of hybrid work, preferring 1\u20132 remote days per week, and they value autonomy in managing their time. \n<br>\nThey expect tangible benefits\u2014internships, scholarships, transportation reimbursement, flexible hours\u2014and they negotiate terms from the start rather than accepting predefined conditions.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">They also want real development opportunities\u2014internships, training programs, and continuous learning. They thrive on skill transfer across fields\u2014communication, critical thinking, and digital literacy. Authenticity and transparency from employers matter, and direct, natural communication\u2014without excessive formality\u2014is key to keeping them engaged.<\/span><\/p>\n<blockquote><p><em><strong>Companies can reduce costs without letting people go \u2014 the key is flexibility, not austerity. Outsourcing and digitalizing processes create real savings and allow greater focus on performance.<\/strong><\/em><\/p><\/blockquote>\n<h2><b>How can HR redesign processes to optimize costs and meet expectations?<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">HR is no longer just a support department\u2014it\u2019s a strategic business partner. Its role is to redesign processes, eliminate redundancies, and bring digitalization where it matters most: in recruitment, evaluation, and payroll. Whether internal or outsourced, HR\u2019s impact is measurable.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Priorities include automating repetitive tasks, using AI in recruitment and hiring to shorten selection time and reduce cost per hire, and implementing digital onboarding and self-service tools that let employees manage leave, personal data, and documents without endless email chains.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">HR also plays a key role in organizational culture, bringing empathy to teams and adapting benefits to real employee needs. While benefit budgets increased by 17% in 2024, true value comes when HR listens, collects feedback, and creates flexible, personalized benefit packages. Cross-training and internal mentoring remain essential, helping people learn from one another and reducing dependency on external hiring.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For companies like BIA Human Capital Solutions and Smartemp, HR acts as a partner in efficiency and flexibility, managing the full administrative cycle\u2014recruitment, contracts, payroll, onboarding\u2014so clients can focus on their core business. At the same time, HR provides strategic consulting, ensures legal compliance, drives digital transformation through software and automation, and strengthens retention through training and continuous feedback.\n<br>\n<br>\nIn short, HR is no longer just administrative\u2014it\u2019s an extension of the client\u2019s team, bringing predictability, efficiency, strategy, and empathy.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><b>What do you gain by working with SMARTEMP?<\/b><\/h2>\n<p>\u2714\ufe0f Full HR services: recruitment, payroll, personnel administration<\/p>\n<p>\u2714\ufe0f Avoid the need to invest in internal HR teams<\/p>\n<p>\u2714\ufe0f Enjoy flexibility in adjusting your workforce<\/p>\n<p>\u2714\ufe0f Gain budget predictability with zero hidden costs<\/p>\n<p>\u2714\ufe0f Stay legally worry-free \u2013 SMARTEMP handles all compliance matters<\/p>\n<p>\u2714\ufe0f Focus on your business, not on bureaucracy<\/p>\n<p>&nbsp;<\/p>\n<p style=\"text-align: center;\"><strong>Request a customized offer at office@smartemp.ro\u00a0<\/strong><\/p>\n<p><span style=\"font-weight: 400;\">\u00a0<\/span><\/p>\n<p><b>Sources:\u00a0<\/b><\/p>\n<ul>\n<li>Raportul HR Insights realizat de Asociatia Furnizorilor de Servicii de Resurse Umane (AFSRU) pentru conferinta HR Insights Forum. Studiul a fost realizat<span style=\"font-weight: 400;\">\u00a0pe un esantion de 155 de respondenti, companii din sectorul privat care folosesc sau ar putea folosi munca temporara. Rolurile respondentilor: 45% &#8211; Top Managaement, 27% Middle Management, 28% &#8211; Specialisti.\u00a0<\/span><span style=\"font-weight: 400;\">61,5% sunt respondenti din companii cu peste 100 de angajati. Perioada de desfasurare a chestionarului online: august-octombrie 2025<\/span><\/li>\n<li>PwC \u201cWorkforce Expectations and Challenges Romania 2024\u201d Report<\/li>\n<li>McKinsey HR Monitor 2025 Study<\/li>\n<\/ul>\n<p><strong>Read also:\u00a0<\/strong><\/p>\n<blockquote class=\"wp-embedded-content\" data-secret=\"eFKFT4gIIP\"><p><a href=\"https:\/\/smartemp.ro\/en\/2025\/10\/13\/business-partnership\/\">Why is it important to build partnerships in business to overcome challenging times?<\/a><\/p><\/blockquote>\n<p><iframe loading=\"lazy\" class=\"wp-embedded-content\" sandbox=\"allow-scripts\" security=\"restricted\" style=\"position: absolute; visibility: hidden;\" title=\"&#8220;De ce e important sa creezi parteneriate in business pentru a depasi perioadele dificile&#8221; &#8212; Smartemp\" src=\"https:\/\/smartemp.ro\/2025\/10\/13\/parteneriat-in-business\/embed\/#?secret=AqOYP2ZBG8#?secret=eFKFT4gIIP\" data-secret=\"eFKFT4gIIP\" width=\"500\" height=\"282\" frameborder=\"0\" marginwidth=\"0\" marginheight=\"0\" scrolling=\"no\"><\/iframe><\/p>\n<blockquote class=\"wp-embedded-content\" data-secret=\"qWEuiQMkIg\"><p><a href=\"https:\/\/smartemp.ro\/en\/2025\/10\/09\/worker-recruitment-strategies\/\">How to Recruit Skilled Workers in 2025: Strategies That Really Work<\/a><\/p><\/blockquote>\n<p><iframe loading=\"lazy\" class=\"wp-embedded-content\" sandbox=\"allow-scripts\" security=\"restricted\" style=\"position: absolute; visibility: hidden;\" title=\"&#8220;Cum sa recrutezi muncitori calificati in 2025: strategii care functioneaza cu adevarat&#8221; &#8212; Smartemp\" src=\"https:\/\/smartemp.ro\/2025\/10\/09\/recrutare-muncitori\/embed\/#?secret=cIoEa0VcA7#?secret=qWEuiQMkIg\" data-secret=\"qWEuiQMkIg\" width=\"500\" height=\"282\" frameborder=\"0\" marginwidth=\"0\" marginheight=\"0\" scrolling=\"no\"><\/iframe><\/p>","protected":false},"excerpt":{"rendered":"<p>2025 este anul marcat de prudenta in business, in care poate ai redus numarul de joburi si cheltuielile cu personalul, iar principala preocupare este cum poti face mai mult cu mai putin in contextul actual. Te intrebi probabil cum poti avea numarul optim de angajati cand activitatea creste in business, dar fara sa creezi costuri [&hellip;]<\/p>","protected":false},"author":2,"featured_media":3732,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","theme-transparent-header-meta":"default","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"set","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"footnotes":""},"categories":[38,5],"tags":[111],"class_list":["post-3725","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-angajatori","category-leasing-de-personal","tag-hr-insights-forum"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v25.1 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Costuri in Business - Cum le optimizezi, pastrand echipa motivata<\/title>\n<meta name=\"description\" content=\"Te intrebi cum poti avea numarul optim de angajati, dar fara sa-ti creezi costuri mari pe termen lung? 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